If you are looking to continue using printer vendors’ drivers, some of the available Cloud solutions make this available, whereas some offer a ‘single-driver’ model that may not support all device features. They all offer reporting, driver management where necessary, and support for secure (pull) printing. Web portals are frequently provided, eliminating the need for users to go to their OS settings and click "add printer," then wonder why they can't find the one they're looking for. Most solutions are designed to make it easy for end-users to find and add printers. If your goal is workplace printing from the desktop and mobile devices, most of the available Cloud services support the common platforms (Windows 10 / macOS / iOS / Android) and some extend to others as well. If there's no need for additional user and group definitions (because you already have it all in Azure AD or other Cloud directory service), you're already one step ahead. All Cloud service providers will require user authentication. This almost certainly isn’t a security issue, but performance may suffer in an exclusively Cloud-routed offering, and you should verify that printing can continue at times when Internet connections become unavailable. Some solutions emphasize their ability to avoid sending jobs via the Cloud, whereas others make a virtue of it. The following are a few reasons that come to mind: SECURITY AND AUTHENTICATION:Ĭloud-based print services are required to be extremely secure in order to stay in business encryption of data in motion and at rest should be a given, and many go above and beyond this level. Why should you consider a Cloud-based output management solution? Glad you asked. By default, such folks have responsibilities over and above printing and need to spend most of their time on other things. This is especially true if they are only part-time print managers who perhaps have acquired that role over time. There are several reasons why anyone looking to bring workplace printing under control (both in terms of support for end-users and extracting management information) should at least consider a Cloud-based solution. Printing and printers are business essentials that, once an organization numbers more than a handful of people, can become a problem that demands a great deal of time, attention, and money.
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